I revised a contract today with a couple that wanted to remove the second sound system from their event. The bride's mother called me and expressed her concerns that it really wasn't necessary to have a second sound system when the ceremony was only going to be 15 minutes. The other factor that came into play is that the place at the venue where the ceremony was going to be is only 10 feet from where I will be set up inside. My solution was to put a speaker outside the door for the ceremony and then move it inside after the ceremony. I've done it before and for smaller ceremonies it can work and can also save the couple money. It reduces the time needed for setting up which makes me happy. One thing to make sure of, if you go this route, is to make sure that the DJ inside has proper sight lines to see what is going on during your ceremony so as not to miss any cues. If it is not possible for the DJ to see, then you can use an assistant, or a cell phone, provided that both people on the cell phone are not in view of the guests.
When I set up two sound systems for a ceremony and reception, the ceremony system has to be taken down during the transition when cocktail music is being played. If I am lucky, I have an assistant (often my wife
Maria) who can help in putting away that system quickly while pictures are being taken. If not, maybe I can do it quickly, or it may have to wait until the end of the event.
I think the best solution is to do a site survey with your DJ and get recommendations so all this can be worked out before the contract is even put together. Most DJs should be willing to meet with you at your venue to give you valuable feedback on what would work best for everybody involved. During a site survey we can figure out where tables will be placed as well and verify who will provide tables, whether it is the venue or a rental company.
Another benefit is that your DJ can also see where to park their vehicle and load in, and also check power sources and then see about where to get dressed too. I am always open to do a site survey as it also allows me a chance to connect with the coordinator at the venue and begin building a relationship so that we can get to know each other and work more effectively as a team on your event.
The fewer details that have to be figured out on the big day means that there will be less stress that will be in your event and in your team of vendors. All of these are important factors that can really make a difference in the success and flow of your event.
Ask your DJ if he/she is willing to make a site survey happen for you. It is certainly worth it, especially if your DJ has not performed at your venue before.
I appreciate your comments as well on this topic and anything else you care to add.
DJ-RJ
